A memo is a brief document that is used by organizations as a form of communicating decisions, meeting agendas, policies, reports, and proposals. The general purpose of a memo is to address a problem to the reader, propose solutions, inform the reader of other relevant details, and persuading the reader to take action in response to this memo. A memo should be brief, concise, thorough, and persuasive. Audience should also be considered as only the people that need to know of its contents should be reading the memo.

A memo generally consists of this structure:

• Heading: Displays the recipient, the sender, the date, and the subject of the memo.
• Opening segment: Explains the purpose of the memo and introduces the problem.
• Context: Background information or circumstances that pertain to the problem at hand.
• Task segment: Describes potential solutions to the problem in a brief yet thorough and persuasive fashion.
• Summary segment: A brief statement of key recommendations.
• Discussion segment: Includes persuasive details that support your ideas, such as supporting facts or research.
• Closing segment: End of the memo which states what action you want the reader to take after reading the memo.
• Necessary attachments: Supporting images, graphs, tables, links, etc.

For this assignment, my group and I wrote individual memos to emphasize the issue with navigating the advising process and declaring a major and suggest a meeting to discuss possible improvements to benefit students that are troubled by the issue.

Memo Revisions